Communications Coordinator (San Rafael)

Date: 2010-05-18, 2:10PM PDT
Reply to: job-afdqr-1747663408@craigslist.org

We are a small staff running a complex arts organization seeking a Part-Time (24-30 hours a week) staff person to help our administrative office with reaching the public in a variety of ways and interacting with members of our organization. We are looking for a tech-savvy, organized, and versatile Communications Coordinator with a variety of technical abilities who also has people skills. Position reports to the Managing Director.

about us:
Art Works Downtown Inc is Marin’s premier non-profit art center located in the heart of downtown San Rafael. Housed in our 40,000 sq.ft. building are several galleries, 35 art studios, offices for other non-profit arts organizations, a classroom, several arts businesses including a jewelers guild, frame shop and ceramics center, other commercial ventures such as a clothing boutique and restaurant, plus 17 apartments on our upper levels. We offer low-cost studios and apartments, classes, outreach programs, and a variety of monthly events.
• more about us, including our mission statement: click HERE

AWD is open to the public Tues-Sat 10am-5pm
• position entails 24-30 hours per week within those hours (plus/minus, 9am or 6pm if needed)
• position requires some flexibility during the week depending on other staff to cover open hours
• position requires 1-3 Saturdays per month and staying til 9pm on the 2nd Friday of the month

primary responsibilities and requirements:
• strong computer skills, especially Mac platform
• knowledge of Mac programs and basic office equipment
• network savvy and web savvy
• able to troubleshoot light technical issues - wireless connections, network issues, office equipment
• knowledge in the following programs: MS Office: esp Word and Excel; Adobe Creative Suite (esp Illustrator, Photoshop), GoLive (or Dreamweaver or other website development programs), and Acrobat (creating PDFs)
• understanding of Filemaker
• knowledge of basic HTML coding
• strong design and compositional skills for graphic design, web design
• graphic design of flyers, postcards, handouts, forms, etc
• familiar with Joomla or other CMS (some training provided)
• update and maintain our website - currently FTP site on GoLive platform, soon to be CMS based
• schedule and build HTML-formatted emails/newsletters and deploy via custom email marketing system
• familiar with Google functions: including Gmail, Docs, Blogger, Picasa, YouTube, Analytics
• strong online and social marketing skills: LinkedIn, Facebook, Twitter, blogging
• write and deploy press releases and calendar listings, for online and print outlets
• create, manipulate, format and upload graphic and media into websites and other applications
• keep up with publicity deadlines (online and print)
• research other marketing opportunities

ancillary responsibilities (shared duties with other staff)
• general front office reception: greeting visitors, fielding phone calls and emails, giving tours, interacting with our member artists, board members, etc
• general administrative support
• assist with scheduling/coordinating rentals, volunteers
• assist with updating Filemaker database
• assist with events: set-up, clean-up, serve food, serve wine
• assist with gallery installations, on-site and off-site
• must be able to lift 20-30 lbs on occasion and traverse staircases

about you:
• quick learner
• technically-minded but also people-oriented
• self-starter, must have initiative and strong follow-through but must be able to work well as a team, must be able to meet deadlines
• you are tech-savvy and able to figure out technical solutions on your own
• organized and detail-oriented - this is a multifaceted organization and position
• able to multi-task, quick thinker, highly adaptable, versatile, can handle stressful situations
• strong communication skills - verbal and written - to effectively communicate with 50+ associates of our organization, the general public and the press (from writing emails and basic business letters to writing press releases)
• must be friendly but diplomatic (able to deal with a wide variety of people such as artists, board members, and the general public) and present a positive image
• must be stable and dependable. It takes a while to become fully familiar with the ins and outs of the organization so we’d like someone who will stick around. You must live in Marin and have dependable transportation

• experience with the following are a PLUS: arts background, non-profits, grant-writing, fundraising, proofreading

Please submit a resume and any relevant examples of your online or graphic skills (website, blog, newsletters, examples of graphic design) along with your salary requirements

Posted By Betty Zhao